In brief


Arcadis needed help designing and executing a memorable and engaging flagship conference for their leaders.


We devised an in-depth project management plan to ensure all operations were managed both on time and on budget. We also assigned an Event Director to remain on-site with our senior events team from beginning to end to ensure each element of the event ran like clockwork.


We created an engaging and unforgettable event experience and saved Arcadis over £20,000 on their total costs. (Plus, Arcadis invited us back plan their next year’s event!)

The details

Food for Fuel

We selected a menu of food and beverage options at the venue that aligned with the event program. With a busy program of outdoor team-building exercises ahead, the teams needed high-energy, healthy food that they could eat quickly in between activities. When you have to feed 180 people in 30 minutes you need a quick dining service! As a result, we arranged a finger buffet of light, nourishing dishes during the day that delegates could quickly enjoy but that would also provide sufficient energy to fuel their brains and bodies for their physical team building activities ahead.

Interactive Experiences

Throughout the event, we deployed innovative, interactive technology to maximize engagement and create a seamless experience, particularly for Arcadis’ internal awards ceremony held on the final evening. At previous events, delegates had used manual voting systems which were clunky, and caused a delay as votes had to be counted by hand. We introduced an online voting system for quick, real time response which made the final evening all the more impressive.

Special Touches

We also employed a cameraman to follow the groups throughout the weekend, capturing special moments and editing all the action on site to create a memorable montage video of the event. Imagine the amazement when we played the video during the final gala dinner!

At the Arcadis awards ceremony, we installed an impressive stage set with bold company colors that made an invaluable impact as people entered the room, and created the quality and celebrity of an exclusive awards evening.

Strategic Savings

We planned all of the team building activities on-site which not only saved Arcadis additional travel costs but allowed for a more contained and exclusive feel.